The Elgin City Council met in their regular session Monday February 5th at the Kohler Memorial Building meeting room. Mayor Knobloch called the meeting to order at 7:00pm. Councilmembers Wenger, Wachal, Young, Christianson and Wedo were all present. Motion to approve the agenda by Wedo, 2nd by Christianson, vote 5-0 carried. The Pledge of Allegiance was led by Councilmember Wenger. Motion to approve the 1/22/2024 minutes by Young, 2nd by Wenger, vote 5-0 carried. Motion to approve the January 2024 cash and treasurer reports by Wachal, 2nd by Christianson, vote 5-0 carried. Motion to approve the January 2024 revenues by Wenger, 2nd by Wedo, vote 5-0 carried. Motion to approve the following bills by Wenger, 2nd by Wachal, vote 5-0 carried.
BILLS TO BE PAID – GENERAL
ELGIN AREA AMBULANCE FEBURARY 2024 AMBULANCE SUPPORT $500.00
SANDRY FIRE SUPPLY LLC FIRE DEPT. ELGIN VELCRO NAME PATCH X 4 $341.50
CHAPMAN ELECTRIC FIXED LIGHT AT CITY MAINTENANCE SHOP $135.95
CHAPMAN ELECTRIC FIXED LIGHT AT CITY HALL $116.04
BILLS TO BE PAID – GENERAL SUBTOTAL $1,093.49
BILLS TO BE PAID – WATER
IOWA ONE CALL NOVEMBER 2023 LOCATES $15.30
BILLS TO BE PAID– WATER SUBTOTAL $15.30
BILLS TO BE PAID – SEWER
HAWKINS INC. AZONE 15 AND FREIGHT $958.85
BILLS TO BE PAID– SEWER SUBTOTAL $958.85
BILLS TO BE PAID – SOLID WASTE
KLUESNER SANITATION JANUARY TRASH PICK UP $3,164.60
BILLS TO BE PAID– SOLID WASTE SUBTOTAL $3,164.60
BILLS PAID – PAYROLL
STAFF NET WAGES TOTAL - $3,662.05
IPERS- JANUARY 2024 $1,325.10
EFTPS- JANUARY 2024 FEDERAL TAXES $1,774.95
PAYROLL SUBTOTAL $6,762.10
GENERAL SUBTOTAL $1,093.49
WATER, SEWER, SOLID WASTE SUBTOTAL $4,138.75
PAYROLL SUBTOTAL $6,762.10 TOTAL $11,994.34
City Superintendent reported the past couple weeks there had been a couple water leaks discovered for properties on Franklin Street and Center Street, both have since been rectified. The lagoon system will be put back online next week. Motion to approve the City Superintendent report by Wachal, 2nd by Christianson, vote 5-0 carried. In new business Judy Ash was present from the Friends of the Library to ask Council to assist with cleaning the library. The public hearing for the CDBG status of funded activities opened at 7:17pm, Ashley Christiansen was present form UERPC to go over the activities:
CITIZEN PARTICIPATION REQUIREMENTS
To comply with the participation requirements of Section 508 of the Housing and Community
Development Act of 1987, local government applicants and recipients must do the following:
1) Conduct at least one public hearing on the status of funded activities. The hearing on the
status of funded activities must include a review of:
(a) a general description of accomplishments to date:
All sludge from the wastewater treatment plant has been removed and land applied.
(b) a summary of expenditures to date:
The latest pay estimate is current through January 31, 2024 and indicates that CDBG reimbursable
construction expenditures are at $49,391 in terms of work completed and engineering/administrative
expenditures are at $2,119. The total CDBG construction/engineering expenditures requested-to-date
are at 20%. Local match expenditures since January 31, 2024 have been $69,538.
(c) a general description of remaining work:
Remaining work includes removal and disposal of the existing liner and installation of new liner
in all three cells.
(d) a general description of changes made to the project budget, performance targets,
activity schedules, project scope, location, objectives or beneficiaries:
No changes have been made to the project budget, performance targets, activity schedules,
project scope, location, objectives or beneficiaries.
For more information on this project, feel free to contact Ashley Christensen, Upper
Explorerland Regional Planning Commission, 563-419-6112.
With no other public comment, the hearing closed at 7:20pm. Discussion continued on the library cleaning, suggestions were discussed on whether to lock the bathrooms and patrons would need to ask for a key. Mayor and Council noted they would help the library and assist in cleaning the bathrooms. Cindy Torkelson and Mary Schott were present from the Homecoming 2024 Committee to share their tentative agenda and ask if there are any additional insurance requirements for the events, City Clerk will check into the insurance. Turkey River Watershed contribution of $250.00 for 2024 was approved with a motion by Young, 2nd by Wachal, vote 4-1, Nay by Wedo as the funding seems to be paying for their admin/office staff. Motion to approve placement of 2 Turkey River Safari posts in town by Wenger, 2nd by Wedo, vote 5-0 carried. Motion to approve the 2024 lawn treatment proposal from Tieskoetter Lawncare in the amount of $1,065.00 by Wachal, 2nd by Christianson, vote 5-0 carried. Cedar Road and Main Street speeding was discussed at length and options to address, Council agreed to invite Sheriff Marty Fisher to the next regular council meeting to discuss options and ask questions, City Clerk will send an invite. City Clerk Wander gave an update on the 401 Mill Street proposed demolition project, the next step is to secure funding options and begin the MOA (memorandum of agreement). Noel Knight, Elgin Historical Society and Museum Curator was present as he is on the 401 Mill Street committee. He noted there will be no issue for the Historical Society signing off on the project. Clerk Wander asked Council permission to explore loan and rate options with Elgin State Bank, motion to approve by Christianson, 2nd by Wedo, vote 5-0 carried. In open session Clerk Wander shared that the Elgin Laundromat is no longer open to the public, only tenants of the apartment building. Clerk Wander shared she will be attending a meeting with the Fire Chief and Fire Treasurer to reapply for the FEMA Assistance to Firefighter’s Grant. Council asked if the Fire Department Secretary or Chief may be able to give a periodic report to Council, Clerk will check on this. Motion to adjourn at 8:35pm by Christianson, 2nd by Wedo, vote 5-0 carried.