Volga City Council

The Volga City Council held a public hearing on Monday, October 11, 2021 at 601 Washington Street. Mayor Carrie Taylor opened the Public Hearing for Consideration of amending the FY 22 Budget at 6:47pm. Council members Elaine Follon, Dennis Christeleit, George Duff, Alex Fettkether, and John Friedley answered Roll call. Mike Howard was also in attendance. Amendment items were reviewed. No public comments were received. Motion by Follon to close the public hearing. Second by Fettkether. All voted in favor. The Public Hearing was closed at 6:48pm.

Mayor Taylor opened the Public Hearing for Consideration of CDBG-CV application at 6:50pm. Council members Elaine Follon, Dennis Christeleit, Alex Fettkether, George Duff and John Friedley answered Roll call. Mike Howard and Robyn Reece were also in attendance. The following items for the Volga Grocery Delivery Program were discussed:

1. How the need for the CDBG-CV project was identified: The Volga Grocery Delivery Program was needed to assist the identified vulnerable populations (households over age of 60) to have local access to essential grocery items during the COVID-19 pandemic without having to travel outside the community. There are currently no grocery stores or meal sites within the City Limits.

2. How the proposed activities will be funded and the sources of funds: The Grocery Delivery Program will purchase food items for eligible households that are not available locally. The CDBG-CV program will fund the activity. Volunteers will provide the communication, distribution and use of the distribution location will be donated.

3. Date the CDBG –CV application will be submitted: On or before December 31, 2021

4. Requested amount of Federal Funds: $100,000 max

5. Estimated portion of federal funds that will benefit low and moderate income persons: An estimated 58.54% of the population served through the project would qualify as low to moderate income households. This information is provided through the American Data Survey and the fact that elderly populations are considered to be limited clientele exceeding 51% LMI.

6. Where the proposed activities will be conducted: All households with persons over 60 within the 52077 zipcode will be contacted about the program and offered participation. The project is operated out of the Volga Opera House, 609 Washington Street, Volga, Iowa 52077.

7. Plans to minimize displacement of persons and businesses resulting of funded activities: No displacement of persons or businesses will take place as a result of the Grocery Delivery Program.

8. Plans to assist persons actually displaced: No displacement will occur.

9. Nature of the proposed activities:The Volga Grocery Delivery Program provides essential grocery distribution on a monthly basis to those households over the age of 60. The groceries will be distributed monthly on the third Friday of each month from the Volga Opera House. Volunteers will pickup grocery items from grocery providers and organize content at the Opera House for disbursement. Volunteers will assist families with delivery if requested.

Contact information for residents to contact with concerns or complaints regarding the proposed Volga Grocery Delivery Project: All participants identified in the zipcode and within the identified vulnerable population to be served (60+) will receive email, text or phone calls from volunteers once the program is funded. Questions or concerns about the project can be directed to: Volga City Hall, PO Box 110, Volga, Iowa, 52077 (Mail), 563-767-3511 (phone) or volgacty@gmail.com (e-mail).

Motion by Fettkether to close the public hearing. Second by Christeleit. All voted in favor. The Public Hearing was closed at 7:04pm.

Mayor Taylor opened the Public Hearing for Consideration of disposal of 512 Washington Street at 7:05pm. Council members Elaine Follon, Dennis Christeleit, George Duff, Alex Fettkether, and John Friedley answered Roll call. Mike Howard and Robyn Reece were also in attendance. Comments on the process to dispose of the property were discussed. Motion by Duff to close the public hearing. Second by Follon. All voted in favor. The Public Hearing was closed at 7:19pm.

Mayor Taylor called the regular monthly meeting of the Volga City Council to order at 7:19pm. Council members Elaine Follon, Dennis Christeleit, George Duff, Alex Fettkether, and John Friedley answered Roll Call. Mike Howard and Robyn Reece were also in attendance.

Robyn Reece discussed the process to update the Clayton County Multi-Jurisdictional Multi-Hazard Mitigation Plan. The plan has been approved by FEMA. Mayor Taylor presented Resolution 2021-28: A Resolution adopting the Clayton County, Iowa Multi-Jurisdictional Multi-Hazard Mitigation Plan. Motion by Follon to approve Resolution 2021-28. Second by Christeleit. A Roll Call vote was taken. Ayes: Follon, Duff, Friedley, Christeleit, Fettkether. Nays: none. Resolution 2021-28 was approved.

Public Comments: none

Updates on Focus Areas:

Streets: no updates

Property Cleanup: Letters have been mailed with 14 day notice and ordinance included.

Drainage: no updates

Department Updates: Water/Sewer Department

Motion by Christeleit to authorize the City of Volga as a participating vendor in the Low-Income Household Water Assistance Program offered through Northeast Iowa Community Action Corporation to assist with utility payments. Eligible participants will contact NEICA for assistance. Second by Duff. All voted in favor. Motion carried.

Water Department - Planning and Design Loan Application:

Mayor Taylor presented Resolution 2021-24: A Resolution to fix a date for a public hearing on November 8, 2021 at 6:55pm for the proposal to enter into a Water Revenue Loan and Disbursement Agreement and to borrow money thereunder in a principal amount not to exceed $127,500. Motion by Follon to approve Resolution 2021-28. Second by Fettkether. A Roll Call vote was taken. Ayes: Follon, Duff, Friedley, Christeleit, Fettkether. Nays: none. Resolution 2021-28 was approved.

Motion by Follon to authorize the Mayor to sign the Letter of Engagement with Dorsey & Whitney LLP for Planning & Design Loan counsel contingent upon City Attorney review. Second by Christeleit. All voted in favor. Motion carried.

Mayor Taylor presented the second reading of Ordinance #166: An Ordinance to establish a Water Debt Repayment Fee for the water pressure project as part of the combined service rate. The Debt Repayment Fee will be an additional $14.00 per month for all fully occupied, unoccupied or water-off billed accounts. Motion by Fettkether to approve the Second Reading of Ordinance #166. Second by Duff. A Roll Call vote was taken. Ayes: Follon, Duff, Friedley, Christeleit, Fettkether. Nays: none. The Second Reading of Ordinance #166 was approved.

Motion by Duff to waive the three reading requirement of Ordinance #166. Second by Fettkether. A Roll Call vote was taken: Follon Duff, Friedley, Christeleit, Fettkether. Nays: none. Ordinance #166 was passed. Ordinance #166 will be published as required and take effect for the December 1, 2021 billing cycle. All fully occupied, unoccupied or water-off billed accounts will increase by $14.00 each per month.

Department Update: Public Works

Motion by Follon to authorize the purchase of 6 tires ($798) for the city pickup from the COVID reimbursement funds. Second by Duff. All voted in favor. Motion carried.

Mayor Taylor discussed animal registration ordinance requirements and the City Attorney response for feral cat issue and animal registration.

Department Update: Emergency Services:

Fire Department: The Department will hold the annual Soup Supper on October 30th at Fire Station with music/costume party at the Opera House following. USDA Grant projects are being completed.

First Responders: The Unit is planning for the annual Breakfast Fundraiser on Sunday, November 14.

Department Update: Administration

Mayor Taylor presented Resolution 2021-23: A Resolution to amend the FY22 City Budget. Motion by Follon to approve Resolution 2021-23. Second by Fettkether. A Roll Call vote was taken. Ayes: Follon, Duff, Friedley, Christeleit, Fettkether. Nays: none. Resolution 2021-23 was approved.

Mayor Taylor presented Resolution 2021-25: A Resolution to direct the sale of the City’s interest in 512 Washington Street, Volga City, Clayton County, Iowa. Motion by Follon to decline Resolution 2021-25 at this time and to advertise for sealed bids for review at the November meeting. The current offer will be included and does not need to be re-submitted. Bids need to include price, proposed use, timeframe for completion, and reminder of historic district location. Second by Duff. All voted in favor. Motion carried.

Mayor Taylor presented Resolution 2021-26: A Resolution setting the wages for the Library Employees for the City of Volga City, Iowa. Motion by Fettkether to approve Resolution 2021-26 with suggested Board review of wages. Second by Friedley. A Roll Call vote was taken. Ayes: Follon, Duff, Friedley, Christeleit, Fettkether. Nays: none. Resolution 2021-26 was approved.

CDBG-CV Application

Motion by Fettkether to authorize the mayor to sign the Proposal for Grant Administration (only) with Upper Explorerland Regional Planning Commission for the CDBG-CV Application. This fee can be written into the application. Second by Follon. All voted in favor. Motion carried.

Council discussed the Community Development and Housing Needs Assessment for submission with the CDBG-CV application. Both planned and potential activities were reviewed. The current Assessment was approved in June of 2021. Council reviewed the list of items that are valid for one year. The question was offered for public input for additional items. Motion by Follon to approve the list of both planned and potential items, and to increase the Tourism level of importance to HIGH. Second by Duff. All voted in favor. Motion carried.

Mayor Taylor presented Resolution 2021-27: A resolution of the City Council of Volga, Iowa authorizing the submission of a CDBG -CV application to the Iowa Economic Development Authority. Motion by Friedley to approve Resolution 2021-27. Second by Duff. A Roll Call vote was taken. Ayes: Follon, Duff, Friedley, Christeleit, Fettkether. Nays: none. Resolution 2021-27 was approved.

Motion by Friedley to authorize the Mayor and Clerk to sign the CDBG-CV application and supporting documents. Second by Fettkether. All voted in favor. Motion carried.

Motion by Fettkether to schedule house to house Trick or Treating for 4-6pm on October 31. Second by Friedley. All voted in favor. Motion carried.

Motion by Follon to approve the Request for support for Trees Forever in the amount of $100. Second by Fettkether. All voted in favor. Motion carried.

Department Update: Park Board

River Bluffs Reflection Park projects were discussed: Roadway rock has been placed for driveway and parking areas. Shelter project is moving along.

Department Update: Library City Hall Planning Committee

The project was successful and received a UMGC award of $38,653 in September. Next steps will be working through the additional grants, procurement and bidding process. Motion by Duff to authorize the Library City Hall Planning Committee to oversee the bidding process. Second by Friedley. All voted in favor. Motion carried.

Clayton County Development Group: no report

The Consent Agenda was presented with the following items: 1) Minutes, 2) Claims, 3) Treasurer’s Report –Sept 2021, 4) Bank Reconciliation – Sept 2021, 5) Monthly Budget Report, and 6) Application for Building Permit: Jim Duff, 301 Washington Street. Motion by Christeleit to approve the Consent Agenda with the exception of item #6 and requesting a revised building permit application with current plans. Second by Duff. All voted in favor. Motion carried.

Delinquent Utilities were discussed and shut offs approved.

Motion by Fettkether to adjourn. Second by Duff. All voted in favor. The meeting was adjourned at 8:56 pm.

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