The Volga City Council met for a regular monthly meeting on Monday, January 11, 2021 at 601 Washington Street. Mayor Taylor called the meeting to order at 7:00pm. Council members George Duff, John Friedley, Dennis Christeleit, and Elaine Follon answered Roll Call. Lyle Miller, Mike Howard and Tom Klingman were also present.
Halina Pyzdrowski, Northeast Iowa RC&D and Paul Brand, Northeast Iowa RC&D, met with Council via Zoom to discuss the Community Facilities Program Technical Assistance services provided to Volga to identify and come up with a plan to finance a project by December 31, 2021. Council was asked to identify a stakeholder committee to work with RC&D. Council will email Mayor Taylor with interest in projects or committee recommendations by Friday.
Tom Klingman presented a list of confirmed VCTC events for 2021. VCTC is working on track placement for the Bump n Run events following completion of the sediment removal project. Hold Harmless and Greenspace Lease paperwork needs to be filed for approval. Motion by Follon to approve all events, with exception that approval for the Bump n Run events is contingent upon VCTC submitting a map of the track location for approval by Council before the event in May. Second by Duff. All voted in favor. Motion carried.
Mayor Taylor presented Resolution 2021-03: A Resolution authorizing temporary closure of public ways or grounds for events at the Volga City Opera House, 609 Washington Street. Motion by Follon to approve Resolution 2021-03. Second by Friedley. A Roll Call Vote was taken. Ayes: Christeleit, Duff, Follon, Friedley. Nays: none. Motion carried.
Lyle Miller, Agent for Hintz-Ziegler-Miller, presented information on insuring the new property at 601 Washington Street. Motion by Duff to insure both buildings at the contractor recommendation and $50,000 contents coverage. Second by Follon. All voted in favor. Motion carried. Motion by Follon to purchase flood insurance coverage at $50,000 for the buildings with a $25,000 deductible for the building and no content coverage. Second by Christeleit. All voted in favor. Motion carried.
Public Comments: None received.
Updates on Focus Areas:
Property Cleanup: The judgement process has been started by the City Attorney.
Public Works Department
Council discussed the need to establish an equipment maintenance and update fund for future purchases by Public Works. Motion by Follon for the clerk to prepare a Resolution for the February meeting to establish the fund based on ending unspent balances as of June 20, 2020 in the following budget line items: Environmental, Road Use, and Flood Control, not to exceed $5000. Additions to the fund will be reviewed annually at fiscal year end to include the identified unspent line items as conditions allow. Funds will be held in reserve for the purposes of maintaining or updating equipment for the City Public Works Department. Second by Friedley. All voted in favor. Motion carried.
Emergency Services: The Fire Department budget has been prepared and the 2020 Run List has been compiled. These items are due to the Township Clerks as of January 15 each year.
Water/Wastewater Department: Howard discussed upcoming repairs to the lift station planned for January 21 through Iowa Pump Works. It will be important for residents to minimize the amount of wastewater put into the system through toilets, laundry, dishwashing, bathing, etc. while the work is being completed. Communications will be released to inform residents.
Mayor Taylor excused herself from presiding over the meeting. Mayor ProTem Follon presided over the meeting for the following topic: Motion by Christeleit to authorize a change of address from 704 Washington Street to 200 Cedar Street, based on Taylor's request that at time of new house construction the driveway and house will be facing to the south. Second by Freidley. All voted in favor. Motion carried.
Mayor Taylor resumed presiding over the meeting.
Mayor Taylor discussed the completion of the sale of the lots at 704 and 802 Washington. Both offers requested funds from the sale be dispersed as follows: $1300 to Park Board, $3250 to LCH Committee to replace costs incurred by the committee on the cleanup and prep of the lot. Motion by Duff to approve the distribution of funds from sale of 704 and 802 Washington Street as offers requested. Second by Friedley. All voted in favor. Motion carried.
Motion by Follon to approve Park Board applications to Iowa Foundation for Parks & Recreation and Clayton County Foundation for the Future grants for installation of a gravel driveway and parking lot at River Bluffs Reflection Park. Matching funds will come from the Park Board Project Fund. Second by Duff. All voted in favor. Motion carried.
Motion by Duff to appoint Samantha Hogan to the Park Board to fill the vacancy. Second by Follon. All voted in favor. Motion carried.
Annual Approvals for 2021:
Mayor Taylor presented Resolution 2021-01: A Resolution Approving the Investment Policy for the City of Volga. Motion by Duff to approve Resolution 2021-01. Second by Friedley. A Roll Call Vote was taken. Ayes: Christeleit, Duff, Follon, Friedley. Nays: none. Motion carried.
Mayor Taylor presented Resolution 2021-02: A Resolution to Establish Mileage Reimbursement Motion by Follon to approve Resolution 2021-02. Second by Duff. A Roll Call Vote was taken. Ayes: Christeleit, Duff, Follon, Friedley. Nays: none. Motion carried.
Motion by Follon to approve the 2021 Bridge Usage Permit: Dave Palas. Second by Friedley. All voted in favor. Motion carried.
Motion by Duff to approve the 2021 Bridge Usage Permit: Moyna Materials. Second by Christeleit. All voted in favor. Motion carried.
The Consent Agenda was presented with the following items: 1) Minutes, 2) Claims, 3) Treasurer’s Report – December 2020, 4) Bank Reconciliation – December 2020, 5) Monthly Budget Report, and
6) Publish Gross Payroll Listing for 2020. Motion by Duff to approve the Consent Agenda as presented. Second by Christeleit All voted in favor. Motion carried.
FY 21-22 Annual Budget Work Session:
Council reviewed the applicable non-voted levies for FY 21-22. Motion by Follon to set the Public Hearing date for Max Proposed Property Tax Levy FY 21-22 at 6:50pm on February 8. Second by Duff. All voted in favor. Motion carried.
Delinquent Utilities were reviewed.
Motion by Friedley to adjourn. Second by Duff All voted in favor. Meeting was adjourned at 9:12pm