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Volga Council

The Volga City Council held a Public Hearing for the consideration of the Alliant Energy Franchise Renewal Agreement with the City of Volga, Iowa on January 9, 2023 in the Volga City Hall. Mayor Carrie Taylor opened the Public Hearing at 6:59pm. Council members Dennis Christeleit, George Duff, Crystal Nicholson, and Alex Fettkether were in attendance. Jim Bousley, Mike Howard, Karla Duff, and Darren Nading were also in attendance. Mayor Taylor reviewed the process to date. No updated information has been received from Alliant. No comments were received. Motion by Duff to close the public hearing. Second by Fettkether. All voted in favor. The Public Hearing was closed at 7pm.

Mayor Taylor opened the Public Hearing on the proposed plans, specifications, form of contract and estimate of cost for the proposed Water System Improvements 2023 Project at 7pm. Council members Dennis Christeleit, George Duff, Crystal Nicholson, and Alex Fettkether were in attendance. Jim Bousley, Mike Howard, Karla Duff, and Darren Nading were also in attendance. No comments were received. Motion by Christeleit to close the public hearing. Second by Nicholson . All voted in favor. The Public Hearing was closed at 7:04pm.

Mayor Taylor called the regular monthly Council meeting to order at 7:05pm. Council members Dennis Christeleit, George Duff, Crystal Nicholson, and Alex Fettkether answered Roll Call. Jim Bousley, Mike Howard, Karla Duff, and Darren Nading were also in attendance.

Motion by Duff to move the Emergency Services updates and Water/Sewer Department agenda items (Resolution 2023-04 and Resolution 2025-05) on the agenda. Second by Christeleit . All voted in favor. Motion carried.

Emergency Services update: Darren Nading discussed the radio and communication update project for the 911 Board and all of Clayton County.

Mayor Taylor presented Resolution 2023-04: A Resolution finally approving and confirming plans, specifications, form of contract, and estimate of cost for the Water System Improvements 2023 Project. Motion by Fettekther to approve Resolution 2023-04. Second by Duff. A Roll Call vote was taken. Ayes: Christeleit, Duff, Fettkether, Nicholson. Nays: none. Resolution 2023-04 was approved.

Mayor Taylor presented Resolution 2023-05: A Resolution to provide for notice of the taking of bids for the Water System Improvements 2023 Project. Motion by Nicholson to approve Resolution 2023-05. Second by Duff. A Roll Call vote was taken. Ayes: Christeleit, Duff, Fettkether, Nicholson. Nays: none. Resolution 2023-05 was approved.

Public Comments: none

Karla Duff, Library Director, presented the Annual Report update for 2021-2022. Users have increased from last year’s report. Wifi interaction statistics support the continued need for internet. The Library is now a Tier 3 accredited library, resulting in additional state funds. This is the highest level available. A focus on programming continues with the upcoming Drone school for older kids and adults that will be held in January. The Library is working with the community, businesses, and churches as much as possible. Duff commented that the new space in the building at 601 will be greatly appreciated for increased programming and resources. The Director continues to work to make the library and programs available to as many people as possible.

Updates on Focus Areas:

Bipartisan Infrastructure Law Grants: Mayor Taylor discussed the RAISE grant (roads, sidewalks, Oak Street bridge) that is due at the end of February. The Debriefing Session asked for additional data. A survey has been prepared for any users of the streets within the community. A Google form or paper copies are available from city hall or the mayor. Paper copies will be included in the newsletter.

Mayor Taylor updated council on the notification of funding for the partnership project with ISU. Volga has been selected as a city to be a test site for Soy Enabled Asphalt on a portion of a street. Congresswoman Hinson included this as part of the Clayton County and Fayette County project. Cost share and project scope to be determined and announced as more information becomes available.

Megan McDonald entered the meeting.

Property Cleanup: Pictures have been submitted to city attorney.

At large animals: none

Department Updates:

Public Works

A junking certificate has been obtained for the impounded vehicle stored on Mike Howard’s trailer and is City Property. Motion by Duff to trade the vehicle and junking certificate for the use of the trailer. Second by Christeleit. All voted in favor. Motion carried.

Council discussed the process and purchases of used items/doors for the City shop/office. Documentation needs to be presented for reimbursement.

Howard reported on numerous leaks on the city shop/office side and will get estimates for council to consider.

Administration:

Motion by Duff to set a date of January 26 at 7pm at St. Paul Lutheran Church Fellowship Hall to hold the Annual Public Open Forum. Second by Christeleit. All voted in favor. Motion carried.

Annual Approvals for 2023:

Mayor Taylor presented Resolution 2023-01: A Resolution to Establish Mileage Reimbursement. Motion by Duff to approve Resolution 2023-01. Second by Christeleit. A Roll Call vote was taken. Ayes: Christeleit, Duff, Fettkether, Nicholson. Nays: none. Resolution 2023-01 was approved.

Mayor Taylor presented Resolution 2023-02: A Resolution authorizing temporary closure of public ways or grounds for events at the Volga City Opera House, 609 Washington Street. Motion by Duff to approve Resolution 2023-02. Second by Nicholson. A Roll Call vote was taken. Ayes: Christeleit, Duff, Fettkether, Nicholson. Nays: none. Resolution 2023-02 was approved.

Mayor Taylor presented Resolution 2023-03: A Resolution Approving the Investment Policy for the City of Volga. Motion by Fettkether to approve Resolution 2023-03. Second by Nicholson. A Roll Call vote was taken. Ayes: Christeleit, Duff, Fettkether, Nicholson. Nays: none. Resolution 2023-03 was approved.

Mayor Taylor presented the First Reading of Ordinance #170: Alliant Energy Franchise Renewal. Motion by Duff to table Ordinance #170 due to lack of information from Alliant. Second by Christeleit. All voted in favor. Motion carried.

FY 23-24 Annual Budget Work Session: Clerk reviewed Max-Levy Rate components (insurance, wages and non-voted levies) for FY 23-24. Motion by Fettekther to set the Public Hearing for February 13 at 6:59pm for ProposedMax Levy Rate for FY 23-24. Second by Duff. All voted in favor.

Water/Sewer Department:

Howard is working with Brown Pump Service to develop a plan to change out grinder pumps one per year so that the 16 pumps can be updated. Until the plan is determined, two pumps will need to be delivered to Ankeny for repair to have on hand in case of emergency.

Mayor Taylor presented the First Reading of Ordinance #168: An Ordinance Amending Title III-Physical Environment Chapter 4: Utilities Billing Charges, Articles 6-4-4 (penalties) and 6-4-5(2) (Discontinuing Service, fees). Motion by Fettkether to approve the First Reading of Ordinance #168. Second by Duff. A Roll Call vote was taken. Ayes: Christeleit, Duff, Fettkether, Nicholson. Nays: none. The First Reading of Ordinance #168 was approved. Motion by Duff to approve to waive the three readings of Ordinance #168. Second by Fettkether. A Roll Call vote was taken. Ayes: Christeleit, Duff, Fettkether, Nicholson. Nays: none. Ordinance #168 was approved and will be in effect for payments and disconnects February 1, 2023 and after.

Council reviewed the application received for the Weekend Operator Position. Motion by Duff to accept Pete Duff to fill the position, moving from unpaid intern position to Weekend Operator Position. Second by Christeleit. All voted in favor. Motion carried. A resolution for wages will be prepared for the February meeting.

Park Board

Mayor Taylor recommended Pete Duff and Lynnette Bailey for appointments to the Park Board for (2) 3-year terms to expire December 31, 2025. Motion by Duff to approve the appointments as recommended by the Park Board. Second by Fettkether. All voted in favor. Motion carried.

Mayor Taylor presented the First Reading of Ordinance #169 : An Ordinance Amending the City Code of Volga, Iowa, Title III Community Protection Chapter 3: Traffic Code, Snowmobiles and ATVs/UTVs. Motion by Fettkether to approve the First Reading of Ordinance #169. Second by Duff. A Roll Call vote was taken. Ayes: Christeleit, Duff, Fettkether, Nicholson. Nays: none. The First Reading of Ordinance #168 was approved. Motion by Fettkether to approve to waive the three readings of Ordinance #169. Second by Nicholson. Ayes: Christeleit, Duff, Fettkether, Nicholson. Nays: none. Ordinance #168 was approved.

Library City Hall Planning Committee: Mayor Taylor reported that an electrician looked at the building for permitting purposes and she will review the information he provides.

The Consent Agenda was presented with the following items: 1) Minutes, 2) Claims, 3) Treasurer’s Report –Dec 2022, 4) Bank Reconciliation –Dec 2022, 5) Monthly Budget Report and 6) 2022 Gross Salary Publication. Motion by Fettkether to approve the Consent Agenda with additional items up to $8000 for the January Grocery Delivery Program. Second by Duff. All voted in favor. Motion carried.

Delinquent Utilities were discussed and liens and shut-offs approved.

Motion by Duff to adjourn. Second by Nicholson. All voted in favor. The Meeting was adjourned at 8:41pm.

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