Volga City Council Minutes from October 27th meeting.

The Volga City Council held a Public Hearing for consideration of amendments to the FY 27 Budget

on Tuesday, October 27, 2026 in the Volga City Hall. Mayor Elaine Follon opened the Public Hearing at 6:55pm. Council members Rhonda Fry, Parker Klingman, Crystal Nicholson were in attendance. Tyler Phillips was in attendance via speakerphone. Derek Deitchler was also in attendance. The Clerk outlined changes in expenses and revenues to cover additional expenses. No other comments were received. Motion by Klingman.

To close the Public Hearing. Second by Fry. All voted in favor. Public Hearing was closed at 6:57pm.

Mayor Elaine Follon called the regular Council Meeting to order at 7pm. Council members Rhonda Fry, Parker Klingman, Crystal Nicholson answered Roll Call. Tyler Phillips was in attendance via speakerphone. Derek Deitchler was also in attendance.

Public Comments-Klingman discussed information received for a weatherproof electronic sign to replace the letterboard at the intersection. Fry will present to Shaping Volga.

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Updates on Focus Areas:

Transportation Infrastructure:

Monthly street maintenance plan-Mayor Follon reported that Public Works has some coldpatch left for around sewer manholes. The City was notified of a problem with erosion at the intersections of Washington and Cass Street at the new culverts, and contacts have been made with Origin. Sidewalk contractor is planning on completion yet this fall. Traffic cones were discussed to deter pedestrian use on private sidewalks needing attention.

Oak Street Bridge update-The Clerk received word that scoring is complete and the Oak Street Bridge is eligible for FY 28 funding. Grant Agreements will be sent out in November.

Community Beautification:

Follow-up on letters for property cleanup plans-Mayor Follon was notified that unauthorized livestock has been removed. The vermin issue is with the attorney at this time. Garbage cleanup and parking maintenance reminders will be sent.

Department Updates:

Public Works:

Motion by Fry to table Public Works (mower and flood concern) items to the end of meeting. Second by Klingman. All voted in favor Motion carried.

Eagle Point Solar provided an update that the fire station and well house are operational. They are working on a meter issue at City Hall. They will be scheduling a meeting on the Power Purchase Agreements in a few weeks.

Motion by Fry to table Resolution 2026-37: A Resolution Approving Lease Agreement until the November meeting. Second by Klingman. All voted in favor. Motion carried.

Water/Sewer/Garbage Departments:

Mayor Follon presented Resolution 2026-31: A Resolution approving the policy and application for requesting abatement of utilities for commercial properties under renovation. Motion by Fry to approve Resolution 2026-31. Second by Nicholson. A Roll Call vote was taken. Ayes: Fry, Klingman, Nicholson, Phillips

Motion carried.

HMGP Generator Project- Mayor Follon presented Resolution 2026-29:A Resolution adopting a segregation of duties and compensating controls policy. Motion by Klingman to approve Resolution 2026-29. Second by Fry

A Roll Call vote was taken. Ayes: Fry, Klingman, Nicholson, Phillips. Motion carried.

Council discussed holding off repairs to the sewer line and connections at the manholes on Cass Street on the east side of the river till next spring in order to accumulate funding. Motion by Klingman to agree to repair but table funding until the February meeting. Second by Phillips. All voted in favor. Motion carried.

Park Board: Board members had a can redemption sorting day-would like to remind the public that the area is not for recycling. Park Board was awarded $3000 from UMGC for tree planting at the campground. Board members reviewed the Iowa. Living Roadways concept plans. The Clerk has completed training with the Park with Us reservation system that will be available at the campground as of January 1.

Emergency Services:

Mayor Follon presented Resolution 2026-32: A Resolution Directing the Sale of Miscellaneous Property of Volga City (Gator). Motion by Fry to approve Resolution 2026-32. Second by Phillips. A Roll Call vote was taken. Ayes: Fry, Klingman, Nicholson, Phillips. Motion carried.

Mayor Follon presented Resolution 2026-33: Resolution to Appoint a Representative and Alternate Representative to the Clayton County E-911 Service Board. Motion by Nicholson to approve Resolution 2026-33. Second by Fry. A Roll Call vote was taken. Ayes: Fry, Klingman, Nicholson, Phillips. Motion carried.

Library Board: Tuckpointing has been completed and trench to alley seems to be working. The Library will host a Halloween party and trick or treating on October 31. Board will host Friends of the Library on December 9th.

Clayton County Development Group: Mayor Follon updated council on the (2) 5-hour strategic planning sessions conducted by Iowa State for formalizing Board and Staff priorities moving forward. #visitvolgacity can be used to connect FB posts to the website. We have verified with the Iowa League that the City can participate as well. Follon reported the new director is making the transition well.

Administration:

Motion by Phillips to support Rhonda and Craig Fry’s Catalyst Proposal for 500 Washington Street for the 2027 application cycle. Second by Nicholson. Ayes: Phillips, Klingman, Nicholson. Abstain: Fry. Motion carried.

Approve FYE26 Financial Reports:

Mayor Follon presented Resolution 2026-34: A Resolution approving Fund Balance Reporting by Governmental Fund Type Definitions for the ending balance of FY 25-26. Motion by Fry to approve Resolution 2026-34. Second by Klingman. A Roll Call vote was taken. Ayes: Fry, Klingman, Nicholson, Phillips.

Motion carried.

Mayor Follon presented Resolution 2026-36: A Resolution approving the FY26 Annual Street Finance Report.

Motion by Phillips to approve Resolution 2026-36. Second by Klingman. A Roll Call vote was taken. Ayes: Fry, Klingman, Nicholson, Phillips. Motion carried.

Motion by Klingman to approve Enterprise Reports: Water, Sewer, Garbage for FY 26. Second by Phillips.

All voted in favor. Motion carried.

Motion by Klingman to approve the State Annual Financial report for FYE26. Second by Phillips. All voted in favor. Motion carried.

Current FY27 Budget:

Mayor Follon presented Resolution 2026-30: A Resolution approving Amendment of FY 27 budget.

Motion by Klingman to approve Resolution 2026-30. Second by Fry. A Roll Call vote was taken. Ayes: Fry, Klingman, Nicholson, Phillips. Motion carried.

The Consent Agenda was presented with the following items: 1) Minutes, 2) Claims, 3) Treasurer’s Report-Sept 2026, 4) Bank Reconciliation-Sept 2026, 5) Monthly Budget Report, 6) Sidewalk Permit: Christine Pope, 504 Washington Street, 7) Sidewalk Permit: City of Volga, 602 Washington Street and 701 Washington Street and 601 Washington Street, 8) Floodplain Development Permit: Volga City Veterinary Clinic-507 Washington Street, 9) Floodplain Development Permit: Del Reimer, 600 Washington Street.

Motion by Fry to remove item 6 and approve the remaining items presented. Second by Nicholson.

All voted in favor. Motion carried.

Delinquent Utilities were reviewed and shut offs approved.

Motion by Klingman to table public works items until the November meeting. Second by Phillips. All voted in favor. Motion carried.

Motion by Fry to Adjourn. Second by Phillips. All voted in favor. The meeting was adjourned at 8:12pm.